About Kubernetes Community Days
Kubernetes Community Days (KCDs) are community-organized events that gather adopters and technologists from open source and cloud native communities for education, collaboration, and networking. KCDs are supported by the Cloud Native Computing Foundation (CNCF). These fun, locally-defined events help grow and sustain the Kubernetes community.
Interested in Hosting a Kubernetes Community Day?
Any city or region can host a Kubernetes Community Day. Each local KCD event team handles its own sponsorships, registration, and logistics. Check if there is a KCD event scheduled in your area on the main page. If there is already an event scheduled, you can reach out to the organizers and offer to help. The CNCF supports KCDs with guidance and event promotion via CNCF newsletters, blog posts, and social media channels.
This quick start guide covers all aspects of holding a successful event. Please keep in mind that Kubernetes Community Days are:
- Primarily for community engagement. Organizers and speakers must avoid vendor pitches.
- Inclusive. Organizers must make reasonable efforts to work with others, regardless of their organizational affiliation.
Getting Started Checklist
- Verify that no other Kubernetes Community Day events are planned in your local area
- Have a minimum of 3 local organizers (5 is recommended) from at least 3 different organizations. Each organizer needs to live in or just outside of the KCD location.
- Have a minimum of 3 sponsors**
- Make sure that at least one organizer is an employee of a CNCF member, an Ambassador, or a CNCF project maintainer
- Have a method to accept payments (sponsorships, tickets) and make payments (catering, A/V, other costs)
- Verify that all organizers have agreed to these event guidelines and to abide by the Kubernetes Community Day Code of Conduct
- Schedule an event date a minimum of 6 months after you file your event request with CNCF request submission, (9 months prior is preferable)
- Agree to use Eventbrite for registration*
- Agree to use Sched for organizing the program page*
Once your team meets these criteria, you can create a GitHub issue to notify CNCF that you wish to be officially recognized. Your organizing team will be invited to the #kcd-organizers private Slack channel where you can connect with other Kubernetes Community Days organizers around the world. You can then begin creating your website. Copy the page structure of the Bouvet Island sample event as a guide. Here’s instructions.
- For the launch of KCD, we are standardizing on familiar tools to enable CNCF support and KCD Organizers to support each other. We understand the challenge of using new services and the specific privacy policies of the selected software.
Where our standard tools are blocked, CNCF will work with KCD organizers to determine alternatives.
** For the launch, we want to ensure that each KCD is successful. Part of ensuring the success of the event is to have the first 3 sponsors committed. We acknowledge requiring KCD Organizers to have 3 sponsors committed prior to the approval of your event can be challenging.
Events may be developer-focused or they can cover on business issues and cloud strategy. Attendance averages 100-400 people. Most start small and grow slowly. Again, Kubernetes Community Days are not to be used for commercial pitches. Any platforms or tools you are describing the need to be open source. That said, many (most?) talks will be about how companies relied on open source technologies to improve their processes. Event profits must be reinvested in future years. Organizers should be reimbursed for their actual expenses reimbursed, but not their time.
- Encourage bold, innovative, thought-provoking subjects
- Events usually have four 30-minute talks per day
- Open space sessions are generated, voted on and scheduled during the conference - not ahead of time.
- The event must be at least one day long
- Lower-prices for early-bird registration are recommended
- Registration and sponsorship needs to be available to anyone until available capacity sells out
- Encourage interaction and think about ways to create this
- Sponsors are allowed to collect attendee information at their tables.
Logos and Trademarks
Once your event and name have been accepted, you are authorized by CNCF to use that name (e.g., Kubernetes Community Days Bouvet Island). Please design a custom logo for your event. The logo is not permitted to include the Kubernetes Wheel (in whole or in part). The event logo must include the event name. You are welcome to include the CNCF logo in your event logo and graphics; you’re also welcome to use Phippy and friends (high-res versions available in the artwork repo.
Please post your logo in SVG format, as explained in this blog post.
All events must be called “Kubernetes Community Days LOCATION”,(e.g. Kubernetes Days Bouvet Island).
Assembling Your Team
The first step towards a successful event is building a team. Look for potential team members in local user groups and Meetups, such as the CNCF Meetup groups, or online in the public Kubernetes slack or other related online communities.
Check the GitHub Kubernetes Community Days Repo project board to see if others have expressed interest in organizing an event in your area. If there are no GitHub issues for your area, create an issue asking if others are interested in organizing an event with you.
We recommend assigning the following responsibilities to one or two members of your organizing team:
- Finance and budgeting
- Marketing and promotion
- Call for Proposals (CFP) and schedule
- Website updates
- Venue, catering, local activities, and the hotel
- T-shirts and other swag
- Evening event logistics
Kubernetes Community Days Planning Tools
- Conference Planning Guide with event timeline.
- Conference Action Items and Checklist (Google Spreadsheet) a template for check-in meetings to keep everyone is on task.
- Sponsorship Letter to send to prospective sponsors.
- Sponsorship Prospectus (to send to prospective sponsors and post on the event website.)
- Sample Invoice (Google Spreadsheet) to invoice sponsors.
- Sample Call for Proposals to recruit speakers.
- CNCF Speakers’ Bureau to connect with expert speakers within the cloud native ecosystem.
- CNCF Digital Assets for event promotions.
- How to build your site